Release notes - 18/11/2024

New Features

Auto-archiving of student sessions

• In Settings → Session Retention you will find the new retention settings for all student sessions

• • • • You can change the default retention period (6 months) to any other period you want, e.g. 12 months.
      • Sessions that were created before this release won’t be auto-archived, unless you choose to also allow auto-archiving of prior session by clicking  Allow archiving of prior sessions. This is a one-time, non-reversible action! Once you allow auto-archiving of old sessions, all sessions older than the retention period will be archived within the next few hours.
      • You can see a list of sessions you decided to preserve (prevent auto-archiving). Those will never be archived, until you toggle the preserve option in the backoffice.
• When viewing a session in the backoffice, you have the option to preserve the session

• • • • The Archival time indicates the auto-archival date for this session (in your local time)
      • Clicking the Red Cross button will toggle preserving the session, after which you’ll see a green checkmark

• • 
    • The session will now appear in the list of preserved sessions in your Institute’s settings.
• If you’re using our API, you can check and update the session_retention_period attribute for an institute by using the /api/v3/institutes endpoint; and update the preserve attribute of a student session with the /api/v3/exams/:exam_id/student_sessions endpoint.

Improvements to existing features

• [Administration] Add Skip Requirements setting to the list of students in an exam so that it’s immediately visible whether exam takers are required to take the system check or not.
• [Administration] Improvements to the usability of the student session Edit form, in particular for setting the open time of a session.

Bug fixes

• [Exam taker] Ensure the session’s status doesn’t change back to “checks completed” when the student has started the exam setup but goes back to retake the system check.
• [Administration] Fix for some users seeing the Settings menu, although it isn’t accessible for their role
• [Administration] Fix for the date selection when creating reports of Live Proctoring sessions: Now the start and end dates are included in the generated report.
• [Administration] Fix where in some cases the exit_check_requirements event wasn’t created when a student left the System Check before completing it.
• [Administration] Fix for the Send emails button not being active when new student sessions weren’t on the current visible page of the students list in the exam administration.